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Hiring: Mill Valley PD Administrative Assistant

The Administrative Secretary performs a variety of confidential and complex secretarial and 
administrative duties for the department. He/She will manage and supervise the centralized 
clerical support and computerized records functions of the office. 
Distinguishing Characteristics
This position is distinguished from general clerical classes by the more complex, responsible, 
confidential and sensitive duties related to its function as the personal secretary to a high level 
administrator or department head, by the responsibility for the management, supervision of the 
centralized clerical support and computerized records functions with in the department.
Essential Job Functions
-Compose routine correspondence not requiring the department or division head’s personal 
-Screen calls and visitors, and refer inquires as appropriate; respond to complaints and requests 
for information regarding the intent of instructions, precedents and regulations 
-Take and transcribe minutes from meetings
-Completes statistics for the Department of Justice, in-house and city
-Completes routine personnel, budget and routine purchasing duties
-Maintains the records of the Department in accordance with Federal, State Law, City and 
-Making appointments and arranging travel, conferences and meetings 
-Maintain a variety of files and records for information such as payroll, attendance, budget, 
reports, citation, petty cash, cost records and other confidential files
Minimum Qualifications
-Correct English usage, grammar and punctuation 
-Modern office methods, procedures, and equipment and business letter writing
-Organization, procedures and operation details of the City of Mill Valley and the Police 
-Understand the organization and operation of the City and of outside agencies as necessary to 
assume assigned responsibilities. Interpret and apply departmental policies, laws and rules
-Communicate effectively, orally and in writing; compose correspondence
-Type at a speed necessary for adequate job performance
-Work independently
-Compile and maintain complex and extensive records and prepare reports
-Supervise, train and evaluate subordinates.
-Think clearly and act effectively in emergency situations
-Understand, supervise, manage and operate the department computerized records programs

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